The Continuous Improvement and Evaluation of Teaching (CIET) senate committee and the Office of Provost have developed a protocol for addressing discriminatory, obscene, or demeaning comments appearing in UO’s end-of-course Student Experience Survey (E-SES) reports.
The purpose of the E-SES is for students to reflect on their learning experiences in the course and provide feedback to their instructor. To fulfill that purpose and to adhere to the University Student Conduct Code (which protects an environment conducive to learning where the safety, dignity, and worth of every individual are respected), and University policies prohibiting discrimination and harassment, student comments will be available for viewing by unit heads and personnel committees in a way that is devoid of discriminatory, obscene, or demeaning language.
Any comment that meets the definitions below for “discriminatory,” “obscene,” or “demeaning,” may be flagged by the instructor and redacted by the committee.
“Discriminatory” means any comment, whether intended or unintended, that unreasonably discriminates among individuals on the basis of age, race, color, ancestry, national or ethnic origin, religion, service in the uniformed services (as defined in state and federal law), veteran status, sex, sexual orientation, marital or family status, pregnancy, pregnancy-related conditions, disability, gender, perceived gender, gender identity, genetic information or the use of leave protected by state or federal law.
“Obscene” means any comment that is patently offensive by making explicit reference to sexual conduct.
“Demeaning” means any comment that belittles or insults the instructor and is unrelated to teaching, including comments about an instructor’s appearance. Comments that are critical of teaching are not demeaning under this definition.
In addition, a comment that is unrelated to teaching, and has the potential to cause unreasonable harm to the instructor during the review process, may also be redacted.
How to Flag Comments for Redaction
In order for CIET to make decisions quickly and so comments can be removed quickly, Instructors have 1 month to flag comments after SES responses are released.
To flag a comment to be considered for redaction:
1) Log-in to Course Surveys through DuckWeb
Login to DuckWeb, select “Course Surveys”, and click “Open the Course Surveys site”
In the Home drop-down menu, select “My Courses”
Locate the course of interest and click “view” on the far right under the Survey name (End Student Experience Survey).
Ensure you are viewing the "End Student Experience Survey" (not "individual responses") in order to be able to flag a comment for redaction
2) Flag a comment for redaction
If you read a comment you believe should be redacted, follow these steps:
Check the box at the right margin under “Flag for Review,” and ensure that a check-mark appears within the box.
When you check the box, the background will darken and you can scroll up to the top of the page to a comment box. Here, you can provide context about why the comment meets the criteria for redaction and should be removed. Providing context is optional and helpful for the CIET when they vote on flagged comments.
After clicking on the blue "submit" button, a green bar will appear at the top of the page confirming the comment has been submitted.
Comments can be edited before the commenting period closes by clicking on the pencil icon.
How the committee considers comments for redaction:
Course, instructor name, or any other identifying information will be redacted from flagged comments, which are provided to the CIET committee along with context provided by the instructor. The committee uses the criteria for redaction (above) to make decisions about removing comments. A flagged comment only needs to fall under one of the definitions to be redacted. A flagged comment which does not fall under at least one of the definitions will be retained, unless the comment is unrelated to teaching and has the potential to cause unreasonable harm to the instructor during the review process.
CIET members read comments before a meeting, and complete a survey to redact, retain, or to discuss each comment with the committee before deciding. Then, in the redaction meeting, the CIET committee members review decisions, discuss any comments that weren't voted on unanimously, and revotes. A majority decision is required to redact a comment.
Once your flagged comment is reviewed by the CIET committee you will receive an email indicating that it was either redacted (removed) or retained.The CIET senate committee review flagged comments at least three times per year between October and May, typically around the middle of each term. Each year, the CIET committee members undergo a brief training and norming process before voting on comments for redaction.
