Using the Canvas Gradebook

Using the Canvas Gradebook

Instructure made changes to the Canvas Gradebook in August 2023. These changes include:

  • Moving the View options from the top of the Gradebook to the Gradebook Settings section (with the Late and Grade Posting policies).
  • Moving the Import and Export options from the Action menu to their own links at the top right of the Gradebook view
  • Adding a new Apply Filters option.

Read through this How-To or watch the Canvas Gradebook Update video [opens in new window] to learn more about these new Gradebook updates.

Related Topics: Canvas Gradebook, Canvas

The Canvas Gradebook

The Canvas Gradebook provides options for:

  • Keyboard shortcuts [1]
  • Importing and Exporting grades [2]
  • Setting your Late Policy, Grade Posting Policy, and View options [3]
  • Searching by Student or Assignment names [4]
  • Creating and applying filters [5]

The Gradebook also provides an overview of Student and Assignment data [6]

Canvas gradebook teacher view

Gradebook Filtering [New Feature]

The Canvas Gradebook now features Filters that allow you to select and manage ways to view the Gradebook. A filter may be used once or saved for future use.

In the Apply Filters drop-down menu, select the filter you’d like to use. For example, you might want to filter for missing assignments in a particular module. To do this, select the Module filter and select the module, then select the Status filter and select Missing. When enabled, the Gradebook will only show the Gradebook items for that filter (or multiple filters).

Canvas gradebook apply filters options


Once a filter is enabled, it will show at the top of the grade detail section [1], so you know what filter(s) have been applied. In the example here, the Modules (Week 3: The Histories) and Status (Missing) filters have been applied.

To clear filters, simply click the X on the filter or select Clear All Filters [2].

Canvas gradebook filter by module and status example

Note: If you are not able to see all grade details, remember to verify what filters may be enabled and disable them as needed.

You can also set filter presets and save them for future use. Select Create & Manage Filter Presets from the Apply Filters drop-down.

Give the filter a name and select the items you want to filter by then select Save Filter Preset.

  • In the example here, the Mid-Term Study Groups filter will display only Missing submissions for the Mid-Term Study Group Beta.

You will see your Saved Filter Presets in the Apply Filters drop-down menu

Canvas Gradebook preset filter


Late Policy

Setting a Late Policy and Grade Posting Policy for your course can be done through the Settings menu within the Gradebook. To access the Settings menu click the gear icon at the top right of the Gradebook.

  • Under the Late Policies tab [1], you can automatically apply a grade for missing assignments [2] and apply automatic deductions for late submissions [3]
  • Please note the default grade for missing is 100% and that may not be what you intended.
  • Also know this is retroactive and cannot be undone, the new scores are there unless you manually adjust them one at a time.

*As the late policy affects all assignments, it is considered best practice to not include a late policy for your course. 



Canvas Gradebook Late Policy Details

Grade Posting Policy

Under the Grade Posting Policy [1] tab, you can choose to automatically [2] or manually [3] release grades to students for assignments. Detailed information on the Grade Posting Policy can be found in the grade posting policy pdf.

File best_practices_grade_posting_policy.pdf
Canvas Gradebook Grade Posting Policy Details


View Options [New Location]

The View Options [1] have been moved to a new tab in Gradebook Settings. View Options allows you to arrange the Gradebook according to several viewing options:

  • Arrange By [2]: arrange columns by default, assignment name, due date, points, or module. 
  • Show [3]: show or hide the notes column, the unpublished assignments column, hide assignment group totals, and hide total and override columns. 
  • Status Color [4]: view and change the color for a grading status (late, missing, resubmitted, dropped, and excused). 
Canvas Gradebook View Options Details

Gradebook Columns and Navigation

  • The Student Name column displays the first and last name of each student.
  • You can also display secondary information for each student, such as their login ID, group membership, and sections.
  • You can place your cursor in the Student Name column and the Other Options menu [︙] will appear allowing you to sort students, display by first or last name, or include secondary information. 
  • You can also show or hide your inactive enrollments here.
Canvas Gradebook sort by options

Assignment Columns

  • Assignment Columns are automatically created when graded assignments, quizzes, and discussions are created.
  •  Assignments can also be created by importing a new column into the Gradebook.
  • View the assignment name [1], total points [2], and student scores and assignment status [3].
  • The assignment column menu [4], provides options to sort grades, SpeedGrader access, Message Students Who, Set Default Grade, adjust the Grade Posting Policy, and Post / Hide grades.
Canvas Gradebook Assignment Columns

Totals Column

  • Totals are calculated for each Assignment Group [1], with the graded Total [2] displaying at the end of the Gradebook.
  • The name [3] and weight [4] of the Assignment Group is displayed at the top of each column.
  • You can sort grades via the menu at the top of the column [5].
  • The total grade [6] reflects what has been graded so far.
  • The eye with a slash icon means that at least one grade is hidden from student view so they do not see the same total in their view of grades.
  • If Assignment Groups are not weighted, you can view the total grade as points.
Canvas Gradebook Total Columns